This demonstration policy shows how an organization can turn public AI principles into internal expectations for employees, supervisors and decision makers.
Sample only. It is not legal advice and should be adapted to the organization’s actual systems, contracts, industry, privacy obligations, risk profile and applicable law.
The policy connects acceptable use, human oversight, verification, escalation, training and evidence into one operating standard.
This policy applies to employees, contractors and supervisors using AI-assisted tools for company work. It is intended to support safe, responsible and accountable use while preserving human authority over consequential decisions.
AI tools may be used for approved research, drafting, analysis and workflow support when their use is consistent with company policy, privacy, security, contractual and professional obligations.
Confidential, personal, regulated, proprietary, trade-secret or customer information must not be entered into unapproved AI systems. Employees must follow company data-classification and security requirements.
Material facts, recommendations, calculations, citations and claims produced with AI assistance must be verified using suitable evidence before publication, approval or consequential action. Confidence is not proof.
Human oversight must occur at the point where AI-influenced work becomes action. The responsible human must have authority to question, verify, escalate, override or stop the action.
AI output must not be treated as the sole basis for employment, financial, safety, legal, eligibility, supplier, customer or other consequential decisions unless expressly authorized and subject to appropriate human review.
Personnel using or supervising AI should complete assigned AI Workplace Readiness and human-oversight training. Completion records may be registered through GovernSeal for independent verification.
Where proportionate to risk, the organization should retain evidence of policy versions, training completion, acknowledgements, material reviews and decision records. GovernSeal is designed to provide tamper-evident and, in production, append-only evidence of selected governance events.
Suspected hallucinations, harmful outputs, deceptive content, unauthorized data use, policy breaches or uncertainty affecting consequential work should be escalated to a designated human reviewer before action continues.
The organization should maintain a proportionate world-facing AI Use & Governance Statement explaining its principles without disclosing confidential, proprietary or patent-pending implementation details.
Because AI capability, law, standards and liability expectations evolve, this policy should be reviewed periodically and when material changes occur in systems, use cases, contracts or regulatory requirements.
Training, policies and software controls support governance but do not transfer responsibility away from management or the person authorized to make the final decision.
“I understand that AI may assist my work but does not remove my responsibility to follow company policy, protect information, verify material outputs and escalate uncertainty before consequential action.”
A policy is more defensible when the organization can also show that people were trained, that completion can be verified, and that material governance events were recorded with integrity.